PUBLIC WORKS RESEARCH INSTITUTE

PWRI Outline

Independent Administrative Agency Public Works Research Institute Evaluation Guide Line

Chapter 1. General rules

Article 1. Purposes

This guideline's purpose is to determine items which are essential for evaluation implemented by Independent Administrative Agency Public Works Research Institute (hereinafter called "the Institute").

Article 2. Research Evaluation Internal Committee

  1. Research Evaluation Internal Committee (hereinafter called "Internal Evaluation Committee"), which consists of those in managerial positions of the Institute, shall be established.
  2. The chairman and the members of the committee are as listed in a separate table. Some of those who are not committee members may attend the meeting if the chairman judges it necessary.
  3. Internal Evaluation Committee shall evaluate the research determined in Article 5 and submit the result to the chairman.
  4. The Internal Evaluation Committee shall have the office for Internal Evaluation Committee 1 in Research Planning Section, Planning Department, and one for Internal Evaluation Committee 2 in Planning Section, Civic Engineering Research Institute for Cold Region.

Article 3. Public Works Research Institute Research Evaluation Committee

  1. In order to evaluate important research among the research the Institute carries out, Public Works Research Institute Research Evaluation Committee (hereinafter called "External Evaluation Committee"), which consists of people of learning and experience such as specialists at universities or in the Private Sector shall be established.
  2. The committee members shall be the chairmen of the subcommittee as determined in Article 4, Item 2, and be appointed by the chairman. However, the appointment shall be cancelled if consignee-consigner relationship is made between them and the Institute during their term of office.
  3. The External Evaluation Committee shall have a chairman and a deputy chairman. The chairman shall be elected by mutual vote among the members and the deputy chairman shall be appointed by the chairman from the other members of the committee.
  4. The term of office for the External Evaluation Committee shall be two years. Their reappointment shall not be prevented.
  5. Based on the evaluation results by the Internal Evaluation Committee and Public Works Research Institute Research Evaluation Subcommittee (hereinafter in this Article called "External Evaluation Subcommittee"), External Evaluation Committee shall evaluate research themes as determined in Article 6 and present the results to the chairman.
  6. Concerning the evaluation in the above Item, the chairman shall be able to have members of External Evaluation Subcommittee attend the External Evaluation Committee if he recognizes it necessary.
  7. The office of External Evaluation Committee shall be placed in Research Planning Section, Planning Department and Planning Section, Civil engineering Research Institute for Cold Region.

Article 4. Public Works Research Institute Research Evaluation Subcommittee

  1. For efficient implementation of research evaluation by External Evaluation Committee, Public Works Research Institute Research Evaluation Subcommittee, which consists of people of learning and experience such as specialists at universities or in the Private Sector shall be established.
  2. The chairman and the members of External Evaluation Subcommittee shall be appointed from those who are not in consignee-consigner relationship with the Institute. However, if consignee-consigner relationship arises between any of them and the Institute during their term of office, the appointment shall be cancelled. The chairman shall be able to concurrently take the deputy chairman's position as well.
  3. The term of office for the External Evaluation Committee members shall be two years. However, reappointment shall not be prevented.
  4. External Evaluation Committee shall evaluate research themes as determined in Article 6. based on reports by Internal Evaluation Committee and report the results to the External Evaluation Committee.
  5. Concerning the evaluation in the above Item, the chairman shall be able to have those other then the members of External Evaluation Subcommittee attend the External Evaluation Subcommittee if he recognizes it necessary.
  6. The office of External Evaluation Subcommittee shall be placed in Research Planning Section of Planning Department, Planning Section of Civil engineering Research Institute for Cold Region and in representing research groups which are subject to evaluation by the relevant External Evaluation Subcommittee.
Chapter 2. Research themes to be evaluated by Research Evaluation Internal Committee

Article 5. Research themes that Research Evaluation Internal Committee evaluates

The research themes that Internal Evaluation Committee evaluates shall be as follows

  • (1) Research carried out on the grants for operating expenses
  • (2) Cmmissioned research which is deemed by the Chief Executive requiring to be evaluated by the Internal Evaluation every Committee.

Article 6. Research themes to be evaluated by Public Works Research Institute Research Evaluation Committee

  1. Research themes that External Research Evaluation Committee shall be all the research themes described below.

     (1)Priority Research Projects themes that have been listed in the plan to achieve the medium-term goals of Independent Administrative Research Institute Public Works Research Institute Research Evaluation.

     (2)Other research themes that the chairman judges necessary for the External Evaluation Committee to evaluate.

  2. Among the individual research themes of Priority Research Projects, cooperative research themes that the members of the Evaluation Committee, and the chairman and members of the Subcommittee are working on as cooperating researchers, and ones which are related to research conducted with competitive research funds shall not be evaluated by the those committees. However, evaluation may be conducted by those committees if those committee members' cooperative research themes are not related to individual themes.
Chapter 3. Public presentation of research evaluation and results

Article 7. When to evaluate

Research evaluation by Internal Evaluation Committee, External Evaluation Committee and External Evaluation Subcommittee shall be conducted as described below. The mid-term evaluation, however, shall be omitted accordingly.

  •  (1) Before starting research
  •  (2) Mid-stage of research
  •  (3) After completing research
  •  (4) Other stage when Internal Evaluation Committee, External Evaluation Committee and External Evaluation Subcommittee.

Article 8. Evaluation before starting research

  1. Evaluation before starting research (hereinafter called "Advance evaluation") shall be in principle conducted in the fiscal year before the fiscal year when the research is implemented.
  2. In Advance evaluations, the following shall be discussed and evaluate appropriateness of the research theme.

     (1) Necessity of the research

     (2) Goals to attain

     (3) Implementation system of the research

     (4) Results of self-assessment

     (5) Other necessary items according to the contents of research

Article 9. Evaluation at the mid-stage of research

  1. Evaluation of mid-stage of research (hereinafter called "Interim evaluation") shall be conducted in principle two fiscal years after the initiation of the research.
  2. Concerning interim evaluation, the following shall be discussed to evaluate appropriateness of continuation of the research.

     (1) How the research is progressing

     (2) Any necessity of revision

     (3) Results of self-assessment

     (4) Other necessary items according to the contents of research.

Article 10. Evaluation after completing research

  1. Evaluation after completing research (hereinafter called "Ex-post evaluation") shall be conducted in the fiscal year after the year when research was completed.
  2. Concerning Ex-post evaluation, the following shall be discussed to evaluate effect of the implemented research.

     (1) Outcomes of the research

     (2) Self-assessment results

     (3) Other necessary items according to the contents of research.

Article 11. Public presentation of evaluation results

  1. Results of evaluation by Internal Evaluation Committee shall be publicly presented on the website.
  2. As well as on the website, research results by External Evaluation Committee of External Evaluation subcommittee shall be also compiled as Public Works Research Institute materials.
Chapter 4. Implementation of research

Article 12. Deciding which research themes to implement / continue

Research themes to implement or continue shall be determined by the chairman of the board by taking into consideration Advance evaluation by Internal Evaluation Committee and External Evaluation Committee, or mid-stage evaluation results.

Additional rule
  • The guidelines shall be applied on April 1, 2001 and onward.
Additional rule
  • The guidelines shall be applied on April 20, 2004 and onward.
Additional rule
  • Article 1. The guidelines shall be implemented on April 1, 2006.
  • Article 2.Transitional measures related to the integration of Public Works Research Institute are as described in the following items.
  1. Regardless of the rule in the previous article, the Ex-post evaluation of the research that ended in 2005 and the research during the period from Fiscal Year 2001 to Fiscal Year 2005 according to the medium-term plans shall be implemented based on "Independent Administrative Agency Public Works Research Institute Research Evaluation Guidelines".
  2. Regardless of the rule in the previous article, the Ex-post evaluation of the research that ended in 2005 and the research during the period from Fiscal Year 2001 to Fiscal Year 2005 according to the medium-term plans shall be implemented based on Independent Administrative Agency Civil Engineering Research Institute of Hokkaido Plans No. 262, (January 4, 2002) "Independent Administrative Agency Civil Engineering Research Institute of Hokkaido Research Evaluation Regulations", Independent Administrative Agency Civil Engineering Research Institute of Hokkaido Plans No. 263, "Independent Administrative Agency Civil Engineering Research Institute of Hokkaido Research Evaluation Guidelines" and Independent Administrative Agency Civil Engineering Research Institute of Hokkaido Plans No. 49 "Project Research Technical Support Committee Regulations related to empirical examination of local independency in terms of power supply that contributes to measures against the global warming".
  3. In conducting the Ex-post evaluation in the previous item, the committee members that Civil Engineering Research Institute appointed shall be regarded as having been appointed by the chairman of the board of Public Works Research Institute.
  4. With the completed Ex-post evaluations in the item 1 and item 2, the committee members appointed by the chairman of the board or Public Works Research Institute on March 31, 2006 and before and the appointment of committee members in item 3 shall be regarded as having been cancelled.
  • Article 3. Until the time chairman is appointed at External Evaluation Committee that consists of the members who were appointed on or after April 1, 2006, what is determined as being recognized by the chairman shall mean what the chairman of the board recognized as necessary in Article 3 item 6 and Article 4 item 5 of the guidelines.
Additional rule
  • The guidelines shall be implemented on September 1, 2006 and onward.